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Medxcel Facilities Management Construction Project Manager III for Energy Projects in Indianapolis, Indiana

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

The Construction Project Manager III for Energy Projects is responsible for implementing energy related capital project solutions across a large portfolio of healthcare facilities operated by Medxcel Facilities Management at the assigned to the working location of the Central Office - Indianapolis, IN. The Construction Project Manager will support local hospital/ministry facility management by providing professional program/project management to Energy related projects. The position interacts frequently with field personnel, vendors, contractors, and engineering consultants to ensure capital projects are designed and delivered according to specifications. The position will be responsible for assisting to develop short and long-range facility capital plans in pursuit of energy reduction, improved system reliability, and operational risk mitigation. The individual will also assist the capital allocation team(s) to evaluate and prioritize energy related capital projects. In addition to the duties of a Construction Project Manager III, this position will have the following additional responsibilities:

Project Planning and Execution

  • Manage the project plans and drive the plans to execution

  • Explain implications of changes to project scope and/or objectives to the client and to the project team

  • Lead the team to prioritize signed off project work based on analysis of strategic importance, tasks outstanding,obstacles or barriers, budgets, resources, and deadlines

  • Create, or participate in the creation of, project documentation

  • Manage the client stakeholders, team members, or contract personnel to design a solution and establish associated project time lines and budgets that allow for the delivery of the most strategic functionality within the project constraints

  • Establish and maintain a usable and well communicated schedule for all phases of a project

  • Determine project roles of team members based on project requirements, time frames, and budget

  • Partner and work effectively with external resources and internal resources to achieve project goals

  • Define skill sets (competencies) required for the project based on project specifications and requirements

  • Determine resource requirements (including staffing, software, hardware, and facilities) of projects based on project specifications

  • Manages all aspects of the construction process including budget development, the bid process, project acceptance, quality of work, warranty response, schedules, and financial reports

  • Plans, schedules, estimates, and coordinates construction projects with hospital staff, contractors, architects, and engineers

  • Consults with registered architects and professional engineers to assure conformity with customer needs, project requirements, schedules, budgets, safety issues, building codes, The Joint Commission (TJC), and ADA standards

  • Analyzes special circumstances that arise on projects to solve complex construction concerns

  • Consults and assists other construction managers to solve complex construction problems

  • Establishes and maintains courteous and cooperative relations with staff, departments, vendors, and customers including providing clear communications to appropriate parties

  • Ensures safety measures are followed for all construction, remodeling,or renovation projects throughout the healthcare facility

  • Coordinates with the management team including executives, marketing, accounting, and other departments providing reports on cost, status, and schedule

Project Control

  • Manage scope creep through change orders, phased delivery, or other methods to ensure projects deliver on time line, scope, budget, and strategy expectations

  • Evaluate all key project deliverables, as well as final products to ensure traceability of requirements, high quality, and acceptance

  • Responsible for formal sign off on all project deliverables which includes coordinating input and involvement from stakeholders

  • Ensure project meets internal and customer expectations with respect to quality, budget, delivery time lines, and strategy

  • Identify, track, manage, and mitigate risk on specific customer engagements; escalate issues when necessary to ensure minimal impact to quality, budget, and time line

  • Create contingency plans with appropriate input from key team members and implement a revised project schedule, scope, or budget in a timely manner, as needed

  • Professionally manage energy conservation projects in pursuit of Medxcel FM and client energy efficiency program goals

Project Communication

  • Work with facilities management leaders hip to ensure customer achieve an understanding of expectations, deliverable, dependencies, risks, progress, and the bright works development process

  • Create ad hoc customized reporting for the customer or team to secure sign off on deliverable or documentation

  • Use sound judgment in all project communication and ensure that key stakeholders including the team, customer, and management are apprised of project activities in a timely manner

  • Communicate progress, risks, expectations, time lines, milestones and other key project metrics to customers and team members

  • Be prepared to discuss project quality, client and team satisfaction, and project success metrics during regularly scheduled and ad hoc project review meetings with facilities management leadership

  • Track and report weekly on percent complete, budget burn, earned value, slippage, project effort and duration to complete, and other key project metrics

  • Keep an accurate risk tracking document with an associated mitigation plan

Infrastructure Master Planning

  • Assist in the development of energy and facility infrastructure master plans across the portfolio as requested

  • Executes and tracks the results of energy related capital projects

  • Collaborate with Medxcel Facilities’ team to evaluate, rank, and prioritize energy capital project requests

  • Collaborate with and coach other Medxcel Project Managers with respect to establish best practices and design standards for Energy projects


  • Bachelor degree in related field, preferably business, architecture, engineering, construction science or healthcare related OR twelve years’ relevant experience without a degree

  • Graduate degree in related field preferred


  • Certified Healthcare Constructor or Healthcare Construction Certificate preferred

  • Certified Associate in Project Management (CAPM) preferred

  • Project Management Professional (PMP) preferred

  • Certified Energy Manager designation is preferred


  • Seven years’ experience with project management life cycles, project processes, construction, scope development, scheduling, budgets, multidisciplinary coordination, and resource management

  • Three years’ experience in Facilities Management or Healthcare industry preferred

  • 10- 15 years of experience in facilities and energy engineering project management; extensive healthcare experience is essential


  • Thorough knowledge of healthcare facility operations, processes, and procedures with a strong emphasis on customer service

  • Robust experience in healthcare HVAC, central plant, lighting, and building automation system design and operations

  • Comprehensive experience in facility and energy project implementation

  • Proven strong background in engineering economics, life-cycle cost analysis, and cash flow analysis

  • Proven foundation in risk management for health care facility operations, including strong preference for current AHA/ASHE HCC certification

  • Strong experience in Commissioning and Retro-commissioning practices

Physical Requirements/Working Conditions

  • Travel-35% (overnight required)

ID: 2018-8611