CTG PROJECT MANAGER in Fort Wayne, Indiana
Apr 30, 2021Post Date
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CTG has an immediate opening for aProject Managerwith our Public Sector client in Houston, Texas.
Location:Currently remote due to Covid
Duration:6 to 12 months with potential for extension
The Budget Management Department (BMD) is looking for a project manager to help manage the implementation of a new budget management software. This software will be the primary source of all budget related information for departments. This will include budget requests, budget planning and budget availability tracking. The software will also provide historical financial information, as such, it will need to interface with our current ERP (PeopleSoft). Additionally the budget software shall address the need for metrics that relate to departmental budgets, this will require interfacing to departmental systems.
The candidates for this position shall possess the following minimum qualifications:
Certified Project Manager with five (5) years or non-certified Project Manager with ten (10) of years of project management experience with organizational structure and management reviews
Five (5) years managing large, multi-discipline projects, specifically with Local or State governmental entities
Demonstrated experience with Oracle ERP products, preferably PeopleSoft, as well as support in deployment of Budget Management software
Demonstrated experience creating detailed dependency-driven schedules tasks required to implement recommended changes.
Demonstrated experience facilitating and supporting formal review sessions with executive stakeholders.
The candidate shall provide a sample project management plan and template of a past project of same or similar scope. The sample project management plan shall include, but not be limited to, the following minimum requirements:
Project plan, project schedule, multi-phase testing if applicable, task plans and high level implementation timeline of a project of similar size and scope.
Communication and Documentation plans
Troubleshooting and Resolution plans
Risk Management methodology and plan.
Project Scheduling and milestone tracking
Project Management Duties:
The Project Manager (PM) shall be the prime point of contact for project matters and shall have overall responsibility for day-to-day management of the implementation of the budget software. The PM shall develop a Project Management Plan that provides guidance and direction for the project development and shall maintain a detailed, accurate and comprehensive project schedule for the implementation of the budget software at all times. The PM shall also be responsible for, working with BMD, Universal Services and the Budget Management vendor to create development milestones and ensuring that these are met. The PM shall provide regular project management plan updates to the Steering Committee for this project. The Plan shall include strategies to implement the budget software, integration with the PeopleSoft ERP system and support data collection effort and integration of the performance metrics module
Project Schedule - A milestone schedule that shall be developed and maintained. Scheduling software should be utilized to identify all milestones and events begin. The PM shall give status updates on a weekly basis and comprehensive Project Management Plan updates on a weekly basis.
Communications – Define the procedures for controlling all correspondence, submittals and other communication between vendor and entity.
Problems and Resolutions – PM shall identify methodology for identifying problems and the resolution process.
Meetings and Reports – PM shall identify and schedule required meetings with stakeholders.
Overview of Current Solution and Process:
- A primary function of BMD is to ensure efficient resource allocation through the development of County budgets and ensure budgets are aligned with the priorities of the community and of elected officials, through the collection and analysis of fiscal and performance data related to the operations of the County to make budget recommendations to our governing body, Commissioners Court.
The current Budget Process conforms to the Texas State Budget Law and Government Finance Officers Association (GFOA) best practices. The Budget Process is conducted on an annual basis. The current process is fragmented with the accounting product (PeopleSoft) being the lead for most output and ingestion of data. This is supplemented with excel forms for budget request and the use of tools like Hyperion, Webfocus and Prophix to provide reporting support.
Performance metrics are not currently tracked. Our objective is to find a solution that can also provide tiered performance tracking, from the service level all the way to County-wide outcomes.
The proposed budget solution shall conform to the basic budget process steps and possess the ability to display data for the prior year actual, current year adopted, current year revised and proposed budget as listed below:
Preparation and Submission Phase
The Budget Management Department provides an environmental scan/ Strength, Weakness, Opportunity, and Threat (SWOT) analysis and long-range financial forecast to Commissioners Court to provide an overview of revenue forecasts in September
By the end of September, departments are provided the training resources for the process for the given year (since this is in flux) and are requested to provide their additional budget needs for the following year with a clear articulation of which services would benefit from the additional funding, and what the impact to the County and department’s services and outcomes would be
These requests are currently made in an excel form that has a summary of requests as well as two additional detail sheets- one that asks for positions level information and one that asks for the more in-depth initiative level description of each request
In the initiative level description, each additional budget request shall provide the rationale for the request as well as a set of performance/outcome metrics impact
These requests are collated and presented to Commissioners Court in the first week of January along with the summary of available funds
BMD reviews available funds and balances those against the requests, qualifying the merits of each request against outcomes. They are evaluated on a framework to gauge the immediacy of the need and impact as well as whether they reflect County and Commissioner Court objectives
BMD then drafts a proposed list of recommendations for Commissioners Court to review, provide feedback for final changes and approve by the end of January
The approved budget is then requested to be broken down into line item data and then uploaded into the PeopleSoft database by end of February in time for the fiscal year to start (March 1).
Vendor shall provide a plan to ensure integration and interoperability with PeopleSoft environment until such time the vendor’s proposed solution is fully integrated with the system. Vendor shall test and remedy any problems related to proposed solution. Vendor shall certify that the configuration is operating in accordance with BMD specifications. The requirements identified in this RFO shall be deemed minimum requirements. Vendor shall furnish, configure, install and activate proposed solution. Vendors must provide detailed responses to every point indicated below indicating how their proposal meets or exceeds the specific requirement.
Budget Request Capability for All Departments: a. Provide all departments the ability to request funding:
Down to Service-level information (goal area, department, division, service)
Down to Line item-level information (category, account, line item)
Month-specific allocation of expenses
Capability to provide rationale for additional funding through:
Form based questions to answer specific questions
Text boxes for questions to provide request detail, performance metrics and impact
Live reporting of form completion and additional budget requests as well as key reports for BMD team to analyze and follow up
Service Creation: Current software only captures data for departments and divisions. Entity desires the ability to create another layer in the budget software to tag budget and expenses to a "services” layer that is defined by the departments
Provide capability to capture and report outcome measures
Create tiering and mapping to each tier on the basis of: o County level indicators
Provide detailed description of each metric (including): ▪ Type of metric- input, output, outcome
Source of metric
Reporting frequency, etc.
Reporting: embedding of commonly used reports and ability to configure custom reports through integrations with BI tools: o Provide reporting for existing information by type: ▪ Financial- labor and non-labor
Detail on Positions/personnel
Granularity of information
Type of budget
Ingest data for all different types of funds
Ability to maintain/forecast five (5) year plans and run what if scenarios
The software shall meet the following technical requirements:
Strong user security preferably integrating to the county’s active directory
Disaster recovery plan
Ability for the county to access data backend to tie to reporting and business intelligence tools
Integration to the county’s ERP solution (PeopleSoft)
Integration to various data metric data sources utilized by county departments.
Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group is required.
CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.
To be considered, please apply directly to this requisition using the link provided. For additional information, please contactLaura Dominguez at 888-284-6551 ext. 2114. Kindly forward to any other interested parties—thank you!
CTG’s Benefits Plan allows you to select insurance coverage that best suits your lifestyle, and take part in our savings programs and educational plans. We offer Flexible Spending Accounts, a 401(k) Retirement Plan, and an Employee Stock Purchase plan. Our educational plan comprises access to more than 2,000 web-based technical, professional and business development courses.
CTG is a leading provider of digital transformation solutions and services that accelerate clients' project momentum and achievement of their desired IT and business outcomes. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. CTG has operations in North America, South America, Western Europe, and India. For more information, visit www.ctg.com.
Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people are the culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work-certified company across many of our global operations.
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity and Affirmative Action Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. Our Affirmative Action program serves to promote occupational equality and diversity through good faith efforts. CTG is fully committed to promoting employment opportunities for members of protected classes.
Job Function: Project Management & Administration
Education Level: Bachelor's Degree (±16 years)
Work Remote: Yes
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